A memo, or memorandum, is a brief written report from one person or department to another. It’s often a form of mass communication rather than a one-on-one. An interoffice memo may communicate an organizational directive or change in policy or procedure, or combat the company grapevine with its rumors and hearsay. When Should You Use a Memo? As we know that memorandum is an official document to communicate useful information within an organization or company, army memorandums are used by army. Us Department Of Defense, www.survivalebooks.com, Department of Defense, Delene Kvasnicka, United States Government US Army, United States Army, Department of the Army, U. Army, Army, DOD, The United. (4) The file must be on ASCII text format, Word Perfect 6.1 or earlier, and Microsoft Word 6.0 or later. DOWNLOAD memorandum (memo) templates for MS Word.While writing a standard memorandum a few points should be kept in mind like keeping it simple, short. A memo is the right form of communication when you want to: • Persuade • Issue a directive • Provide information • Communicate semi-formally Email is rampant in the business world. It’s not unusual to get dozens or even hundreds of emails every day. Which makes sense, given the purpose they serve; if you are writing a quick communication that you know will be deleted, email is a great option. However, when what you need to say is more important than an email warrants, send an interoffice memo to your staff instead. And if you are writing to someone outside of your organization, a business letter is an even better option. Memos should not be confused with a private placement memorandum, which is a legal document supplied to investors when selling stock securities in a business, or a credit memo, which is a credit note given to a buyer. Different Types of Memo Documents You can use a number of different types of memos in your business. Memo Format Memos should be a concise communication with a clear purpose to a person or group of people. It typically has a specific format—but don’t worry, our free memo templates have done all of that for you, so that you don’t miss anything important. Heading The heading is arguably the most important part of your memo. Without a good lead, readers may decide it’s not worth their time to read your communication. The heading typically lets readers know the date, subject, and recipient of the memo. To: This is the recipient(s) of the internal memo. Use only the first name if it’s an informal communication, and the first and last name and department if it’s more formal. If the memo is meant for an entire department, address it to that specific department. From: Memos are usually from a specific person. Use the same level of formality that you used on the recipient line. Subject: Be specific so that your readers know whether or not they are interested in reading your memo. Instead of saying “Important Information” say “Important Information regarding XYZ Company’s Stock Purchase Plan” Body of the Memo Introduction The first section is the purpose of the memo. It gives readers the context for the communication and contains a brief highlight on the reason for the memo. In the introduction to your internal memo, let readers know the situation or event you are addressing. Purpose The main body of the memo is going to be the message, including background information and the resolution. This section may include statistics, examples, or reasons so that readers understand how the decision was reached. Conclusion or Action The final paragraph will be clear on what action is being taken so that all readers understand. It may include a directive, call to action, or what other actions can be taken. Before Hitting Send • Proofread your document – Since it’s a professional business document, ensure that it doesn’t contain any typos or spelling errors.
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